A company year-end party is staple in the industry and the employees expect it. It is a challenge for party planners everywhere to make this celebration as grand as possible at a limited budget. One might think that successful companies would splurge a lot on their year-end parties, which is true in most cases. But even with a sizable budget, the expectations of how fabulous the party should be can greatly weigh on a planner’s mind.
So, how can you make sure the company year-end party you are planning will be a huge success? Here are some tips.
Use the company logo as a decor piece
One of the main aspects of a company party is making sure, in as discrete a manner as possible, that everyone knows who’s hosting the party for everyone. If it is not possible to get a 3D replica of the company logo to place on the buffet table or stage, at least have something like a a custom printed tablecloth around with the company’s logo on it. You can get a lot of mileage on this investment, and the marketing officer of the company would agree, as you can use this same thing during job expos.
Make sure the food is plentiful
Everyone expects to eat his fill during the party, so make sure the caterer understands this. If your budget for the catering is limited, have the appetizers served at smaller pieces and set up a controlled buffet so that the diners can get one pass at the buffet and then go for seconds after everyone has eaten. On each table, have some chips, candies or nuts to pass around while the guests are waiting to eat.
Should you really go buffet? You can serve plated food depending on your manpower.
Plenty of seating
You will soon notice how some company employees band together in small groups during the party. You expect everyone to mingle with everyone else, but the reality is that there are small cliques in any company and they expect to sit together during the party. Have sofas that seat at least five people in the lounge, and set up the tables nicely so that a group of ten can sit and talk without having to shout.
Using chocolates in a party does not start and end with the fondue. Chocolate is not only fun to eat it is also fun to use as a decorating tool. You can create not only fine decorations but also use chocolate in place of other inedible products. Interested? Keep reading to find out more.
Chocolate has many uses. Many of them require that you get the chocolate in a more pliable mood. That means melting chocolate. Before you cringe, it is easy to melt chocolate as long as you follow a few simple rules:
How to Melt Chocolate
• Cut chocolate into smaller uniform pieces
• Melt over low heat
• Stir often
• Use a double boiler (even a makeshift one is better than nothing) or the microwave
It takes a while for chocolate to melt. But, just as quickly as it melts it will also set up again once away from heat. With that in mind, if you are using molds for your chocolate creations, have them ready to go.
Chocolate doesn’t take long to solidify once it is removed from the heat. So, you have to get working. One thing that you will need is parchment paper. Parchment paper provides a non-stick surface for your chocolate shapes.
Melt your chocolate in the microwave or double boiler. Now, is where you get to be creative. If you are making a particular shape like a leaf, you can use actual leaves (washed and dried of course) as your template. Use a pastry brush to paint the leaves with the melted chocolate. Let them harden on a piece of parchment paper. Once ready, peel them away from the leaf.
For chocolate cutouts, spread your melted chocolate on a cookie sheet covered with parchment paper. Be sure that the chocolate is smoothed out so there are no bumps or uneven areas. Once the chocolate has set up, you can use your cookie cutters to press the shapes. Starting with the ones closest to the edge of the parchment, peel them up and place them on your cake, cupcakes or wherever you need them.
Some shapes require a more delicate touch than a pastry brush. For those, you can use melted chocolate in a pastry piping bag. This bag is used with different tips to make decorations with icing. If you don’t have a pastry bag, you can use a Ziploc bag and cut a small hole in the bottom corner or one end.
Entertainment and music are some of the things that people have come to expect in parties. Inviting musicians to play in a party may seem simple enough but this aspect of party planning is as important as the other aspects, such as the food and the decorations, and require attention.
Here are some of the things to consider when setting up a stage for music and entertainment.
A debutant’s ball where the celebrant and her parents are supposed to come in while classical waltz or a lively entrance music is playing may need a full band. At the very least, a DJ who knows the difference between dance music and entrance music should be around. The same is true for a wedding reception where guests are expected to mingle while waiting for the bride and groom.
Enough Space for Musicians
Not all the space in the party venue should be devoted to the caterer’s buffet table, the guests’ chairs and the tables for the VIPs. The location of the stage is important because this is where everyone will focus for the remainder of the party. Make sure there is enough space for the musicians to set up their equipment, like instruments and other accessories (tascam dp-03 footswitch) during the party. A crowded stage could mean the musicians won’t be able to perform well, or the emcee may need to be relocated elsewhere to make room for the musicians.
An event coordinator is known as a jack of all trades, or the errand-girl of the event. But if you’re tired of scrambling around when party season is on, you can always delve into another aspect of the party industry, one that not many people are into. Here are some specializing ideas for your party business.
Cake Toppers and Accessories
Not everyone can become great bakers, and almost all the baking party entrepreneurs concentrate more on making their cakes than making their own decorators. This is where the cake decorating side of business becomes very lucrative. Because every party needs a cake, a topper will always be in demand. Have some designs ready for your target market. Go for wedding anniversary toppers and birthday toppers first, as people will always celebrate these occasions.
Party Equipment Delivery Service
Everyone wants a band playing in their party, but the logistics of hiring a full band can get dicey especially when you consider that they have to transport their equipment to a location. The hauling to the stage can be a small problem compared to the one involving the transportation of the equipment from one place to another. Some people go for gooseneck trailers, but others rent trucks and delivery vans to get the job done.
Your market will be the DIYers who want to make it seem like a professional designed their whole party. They will need silverware, lots of it. They won’t have space for all the cutlery after the party, so renting them out (from you) is a good option.